Management of Student Records

Question 1 of 12

How many days does a school have to transfer records for students being educated in a juvenile detention center?

2 days

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10 days

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5 days

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Whenever the school gets the time to do it

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Question 2 of 12

Which action can the parents NOT do with their child’s records?

Review their child’s records

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Access their child’s records

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Receive copies of their child’s records

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Destroy their child’s records

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Question 3 of 12

What does “unnecessary delay” for a parent’s request to review their child’s record mean?

More than 45 days after the request

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More than 10 days after the request

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More than 30 days after the request

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More than 7 days after the request

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Question 4 of 12

Which information is NOT a part of a student’s educational record?

Discipline record

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Cumulative health record

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IEP

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Anecdotal notes written by the paraprofessional

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Question 5 of 12

Which item IS considered personally identifiable information (PII)?

Student’s social security number

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Name of the student council president

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Student’s class rank for the newspaper article

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Student’s age for the award’s ceremony

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Question 6 of 12

Which answer best meets the requirements of recordkeeping?

Maintain a list of non-authorized persons who reviewed a student’s file

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Produce, upon request, a current listing of names and positions of employees who have file access

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Obtain parent permission before sending personal information to another parent

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Notify parents before destroying a school record

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All of the above

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Question 7 of 12

Which agency governs the retention and destruction of student records?

The Library of Congress

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The Library of Virginia

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The local school board

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The Virginia Department of Education

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Question 8 of 12

Fees may be charged for which school activity?

Giving a student his report card

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Covering the postage to mail school records to a parent

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Providing a parent with a copy of their child’s current IEP

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Allowing a parent access to review his child’s special education reports

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Question 9 of 12

The management of student records is governed by all of the mandates EXCEPT the following:

The Code of Virginia

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Individuals with Disabilities Education Act (IDEA)

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Internal Revenue Codes

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The Family Education Rights and Privacy Act (FERPA)

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Question 10 of 12

Both parents, whether single, separated, or divorced, have educational rights unless legal documents states the contrary.

True

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False

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Question 11 of 12

Disclosure of directory information is governed by the Family Educational Rights and Privacy Act (FERPA). Schools may disclose directory information without consent. Which of the following types of information is NOT considered directory information?

A student’s phone number

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A student’s date and place of birth

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A student’s grades

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A student’s honors and awards

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Question 12 of 12

At what age is the student considered an “eligible student” and has the same rights as a parent unless those rights have been legally denied?

18

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21

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22

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25

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